13.03 Emergency Evacuation Plan at Main Policy - Reviewed 09-2018.pdf


To provide instructions to be used during emergency evacuations for the protection and safety of all patrons and City employees in the Richmond Public Main Library.


This plan is designed to handle evacuations of the Richmond Public Library. This plan is subject to change either by written or oral directive through the Building Warden when certain emergency conditions exist. The plan is prepared for emergency evacuation arising from:

a) Fire

b) Bomb Threat

c) Civil Disorders

d) Storm, Hurricane, Tornado, etc.

e) Flood

f) Seismic Event (earthquake)

g) Power Failure

h) Other threats to the safety of life and property


The emergency evacuation organization is comprised of the security officer, building warden, department warden, and alternate department warden where needed.

a) A Building Warden will be designated for the entire building.

b) A Department Warden and the Alternate will be designated for each department in the building.

c) A Security Officer will be available to assist with the orderly emergency evacuation.


Building Warden

a) Formulate and publish a plan for orderly evacuation.

b) Distribute the plan to all members of the organization and plan classes to insure clear understanding of the provisions of the plan by all. Periodic classes should be held to train Department Wardens in evacuation procedures, use of firefighting equipment, and procedures for evacuating handicapped patrons.

c) Select from personnel in each department to serve as Department Wardens and alternates.

Responsibilities During Emergency

In the event of an emergency necessitating the evacuation of the Richmond Public Library:

  1. Building Warden – will notify the Department Wardens starting with the warden nearest to the source of danger. The Building Warden will be positioned at the circulation lobby area to take reports from Department Wardens confirming that their departments have been evacuated and coordinate with Fire officials as to the areas of emergency, fire, or otherwise. If special assistance is needed to help patrons with physical, visual, hearing, and/or other challenges, the Building Warden will coordinate and direct aid to those individuals.

  2. Department Warden/Alternate Warden – has absolute authority over all personnel assigned to his/her department and will supervise the evacuation of their individual departments with particular emphasis on assistance to handicapped persons. When the alarm is sounded, the Department Warden will oversee the orderly evacuation of all patrons and personnel in their area. The Department Wardens will check restrooms, meeting rooms, and the storage rooms in their immediate areas.

    All Department Wardens/Alternate Wardens will meet with the Building Warden in the main lobby before leaving the building to give a verbal confirmation that everyone has been evacuated in their department . If assistance is needed for evacuating a handicap patron in a wheel chair or with physical, visual, or hearing challenges, please contact the building warden or security officer immediately.

  3. Security Officer – will be positioned at the main entrance on the portico to prevent patrons from entering the building during the emergency evacuation process. The Security Officer or a designated staff person will stay at the front entrance to ensure that the building remains closed to the public until the Fire Department or other emergency personnel has determined that it is safe for the staff and patrons to return to the building. When the emergency responders arrive, Security will direct the emergency personnel to the Building Warden who will assist with identifying the source of the emergency. For example, the light on the Fire Alarm Panel behind the Circulation Desk will indicate the general area where the faulty smoke detector is located. The control switch panel box for the Fire Alarm System is located in the mechanical equipment room in the basement, or the first door on the left in the corridor leading from the Auditorium to the Special Collection Room.

  4. In the lobby area and/or by the elevator on each floor there shall be posted a map of the floor plan with emergency exits on each level. A list of the Building Warden, Department Wardens, and Alternate Department Wardens along with telephone numbers will be posted at the information desk.


Department Warden Contact # Alternate Contact #
Administration Shatabra Powell 804.646.4514 Gianna Pack 804.646.2547
General Collections Young Adult Room Tara Franzetti 804.646.1508 David Kilmon 804.646.7223
Law Library Meldon Jenkins-Jones 804.646.6500 Patricia Parks 804.646.5177
Computer Lab Staff Lounge – 2nd fl Nand Agaram 804.646.2415 Delta Macklin 804.646.2551
Children's Otis Pryor 804.646.4768 Patricia Parks 804.646.5177
Circulation Sheila Tyler 804.646.6686 Cynthia Jones 804.646.4867
Technical Services Mezz Stacks – 1972 Wing Donna Talley 804.646.7658 Cynthia Truesdale 804.646.2557
Building Warden Special Collection Room Auditorium Channel 98 Studio Patrick DeRoche 804.646.3440 Simms Toomey 804.646.1510
Basement Stacks – 1972 Wing Stacks-Dooley Wing David Kilmon 804.646.7223 Lynn Vandenesse 804.646.3407
DPW Maintenance Lawrence Winn 804.646.5990 Ron Middleton 804.363.9099
Security Guard 804.357.0417


Approved: September 2006

Revised: July 2007

Revised: January 2008

Revised: February 2012

Reviewed: September 2018